Members may be aware that a new law – the General Data Protection Regulation (GDPR) came into effect in May and that this affects the way voluntary groups, charities and companies keep information about their members/supporters.

We want to reassure all members that the Society does not and will not share your personal information with any other organisation or any other individual outside of our Committee. The information we hold about members, ie names, addresses, contact telephone numbers, is purely for membership purposes only and is kept secure. You receive regular newsletters and of course we rely on members to inform us of any changes to these details. You do of course, have the right to change any of your personal information (i.e. addresses etc) that the Society holds. This may seem just common sense to you, but as an organisation, we now have to show that we are specifically complying with this new legislation by bringing it to your attention.

This means more than ever you will need to carry your membership card with you at all times when you wish to purchase goods from our store and also on show days if you wish to enter classes – as we will no longer be able to keep membership records at the store or have members lists on show days.

Rayleigh Horticultural Society works hard to keep your personal data secure. As a membership organisation we do not and will not share your data with any other organisation or individual who is not a member of our Committee.

The full code of Practice Guidelines can be seen on the Information Commissioners website.